How to Organize Your Inbox With Gmail Folders: What is The Purpose of Gmail Labels?

Some of Gmail’s best features are its folders, which allow you to organize your messages by topic and make them easier to find and navigate. It’s possible to achieve this with the help of Gmail’s label system, which is accessible in both the mobile app and the desktop version of the service.

Labels in Gmail are like folders in other email clients, letting you categorize your messages. They can be made either on a portable app or on a computer. Labels can be used to categorize emails, and filters can be set up to automatically file messages according to criteria like sender or subject.

Let’s go deeper into the function of Gmail labels and how to maximize their use.

What is The Purpose of Gmail Labels?

Three Colorful Office Document Folders with Reflection

Labels in Gmail are meant to function similarly to folders or sections, making it easier to locate certain messages. They are useful for maintaining a clean and orderly inbox.

You can categorize your email correspondence by labeling individual messages and then viewing just that label. If you use Gmail, you can create a separate folder for all your emails related to school or work.

It’s possible to make as many of these labels as you’d want because of how flexible they are. Emails can have several labels applied to them.

How to Create Labels on The Mobile App

If you’re using the official Gmail mobile app, tap the button with three horizontal lines to reveal the left sidebar. The “Create New” button, represented by a plus sign, may be found underneath the list of existing labels. You can make a new tag if you click this.

Tap the label’s circle icon to the left of an email to add it to that label. Then, pick “Move” or “Label” by clicking the three dots in the top right.

You should know that the Android version of Gmail doesn’t allow you to make new labels for your messages. Instead, you may use the label feature by opening Gmail on your web browser and switching to the desktop version of the site.

How to Create Folders on a Desktop

Launch Gmail in a desktop web browser. Your categories will appear on the left, followed by your labels. Click the + button to add a new tag. In addition, you can place it inside another label to make nested folders.

How to Automatically Label Your Incoming Emails

Gmail also has a feature that automatically categorizes incoming messages. Let’s pretend you wish to automatically tag messages sent from a given address. Here are the measures to take:

  1. Type what you want to filter into the search bar (e.g. from: [email address]).
  2. At the bottom of the search window, select “Create Filter.”
  3. Scroll to “Apply Label” and select the label you want.
  4. Select “Create Filter.”

As an added bonus, you can use this function to categorize emails based on criteria such as the presence or absence of certain keywords. However, you cannot make filters on the mobile app; this must be done on a desktop computer.

A mobile device can be used to access the desktop version of Gmail.com in the event that you don’t have access to a computer (the same way you would on an Android device).

This compacts the full desktop site for your mobile device, giving you access to all of the same features, although in a more congested format.

Tips for Organizing Your Gmail Account

There are more tools available in Gmail than labels that might help you stay on top of your inbox. Which ones are useful for you will depend on the frequency and nature of your email communications as well as the type of user you are. Let’s check them out.

Change The Order You See Your Email

You can adjust the sort order of your inbox in the preferences. By default, Gmail’s inbox arranges your messages with the most recent ones on top. However, you may customize your inbox to display messages from specific labels, unread messages, or messages you’ve marked as favorites at the top of the list.

Archive Emails as You Go

Archiving is a neat tool that keeps your emails but removes them from your inbox, which might be helpful for those who worry about accidentally deleting important messages.

Keep your inbox clutter-free while still having access to old messages in case you need them in the future by moving them to an archive folder.

This can be done retroactively for any emails you already have, but it’s much more efficient to archive messages as they arrive.

E-mails are moved to the trash can if they are deleted without being archived first (or if the archive folder is deleted). It’s important to be sure you’ll never want to view an email again before putting it in the trash, as it will be wiped after 30 days. A faster trash pickup is an option you have.

Use Filters

Filters are not limited to their usage with labels; they have many applications. Depending on your preferences, emails can be deleted immediately or marked as favorites, moving them to the top of your inbox. Because of this, you can prioritize the most critical emails you receive.

Turn on Nudges

Nudges, another handy filter available in Gmail, is a nice touch. The “General” section of the Settings panel is where you’ll find the nudges. If it detects that you haven’t responded to a certain email within a certain amount of time, it will move that message to the top of your inbox, along with any other emails it thinks you might want to follow up on.

Unsubscribe From Unnecessary Emails

Companies frequently bombard customers who have made purchases with them in the past with emails. Don’t forget to unsubscribe if you’re not interested in receiving further communications from them or if you’ve decided you no longer want to make a purchase from them.

The option to unsubscribe is normally included in the email, however it may be buried towards the bottom (because businesses typically don’t want customers to leave their mailing lists).

Gmail’s bulk-delete function is useful for getting rid of old subscription emails.

Blacklist

You can stop receiving emails from specific addresses by adding them to a blacklist in your Google settings. Useful if you’re being spammed or if a company just won’t get the clue that you don’t want to hear from them again.

Star Important Emails

Finally, marking emails as favorites can be helpful. This not only flags the emails for quick access but also helps Gmail understand which ones are most important to you. All of your favorite messages will be displayed in one location, allowing you to easily browse through and respond to (or skim, if that’s all you intend to do) and that you’ve bookmarked.

However, while the daily influx of emails can quickly cause inboxes to become disorganized, Gmail makes it simple to regain control.

It is possible to keep your inbox organized and easy to navigate by making use of features like labels, filters, blacklisting and starred messages, and by adopting best practices like archiving messages as they arrive in your inbox.

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